Successful case studies in IT compliance, process optimisation and audits & certifications

We showcase practical and successful case studies in which medium-sized companies strengthen their IT compliance, optimise their financial and business processes, and reliably meet regulatory requirements.

AN OVERVIEW OF THE CASE STUDIES

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THE CASE STUDIES IN DETAIL

GoBD compliance implemented internationally – IT processes simplified & costs reduced

Industry: International software group

What IT and accounting challenges did the client face?

A complex accounting system landscape that had evolved over time
Planned international outsourcing of accounting functions
A large number of different ERP and legacy systems
→ Regulatory uncertainties, particularly with regard to GoBD
→ High operational costs due to complex business processes

How did we achieve GoBD compliance?

Close collaboration with finance and IT teams
Mapping and analysis of existing processes and the system landscape
Creation of a clear system and data flow diagram
Transparent presentation of GoBD-relevant controls
Support in simplifying financial processes
Creation of GoBD procedural documentation
Support in applying for the outsourcing of accounting in accordance with Section 146 of the German Fiscal Code (AO)

What specific benefits did the client achieve?

GoBD-compliant financial processes
Annual savings in the five-figure range through optimised financial processes and a simplified system landscape
Lower licence costs & fewer manual data reconciliations
Transparent, streamlined IT processes → reduced risks

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30% faster invoicing within the hospital group – liquidity and processes sustainably improved

Sector: Healthcare – Hospital Group

Why did the hospital group want to speed up its invoicing process?

Long processing times between the provision of services and invoicing
Delays were affecting cash flow
Inconsistent processes across different hospitals and departments

How did we optimise the financial processes?

Conducting several process workshops with the hospitals’ finance departments
Identifying time-consuming process steps using our process modelling
Comprehensive data analysis across various hospital information systems
Creating a group-wide benchmarking of billing lead times
Development and group-wide roll-out of best-practice approaches
Measuring success through a repeat data analysis after one year

What benefits did the client achieve through process optimisation?

Reduction in billing time by over 30%
Significant improvement in cash flow
Identification of further potential for optimisation in processes and digitalisation
Sustainable strengthening of financial processes across the entire group

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Efficient implementation of an invoice processing system – over 40 % time savings for the finance department

Sector: Software – International high-tech company

What challenges were there with regard to invoice processing?

Strong international growth → increasing volume of incoming invoices
Lack of a scalable solution for the automated processing of invoices
Wide variety of tools on the market → risk of costly misjudgements
Significant coordination effort required between IT, tax and line organisations

How did we select and implement the right finance software?

Workshops with the finance department to identify requirements specifically relevant to the group’s decision-making
Comparison of client-specific requirements with a market overview of suitable software solutions
Conducting a structured benefit analysis to draw up a shortlist
Supporting discussions with software vendors, coordinating between IT and tax
Supporting the efficient implementation of the software

What measurable benefits did the client achieve through the new financial software?

Over 40 % reduction in implementation time thanks to our expertise in IT and accounting
Significantly faster coordination with software vendors
Reduced workload for specialist staff in the finance department through bespoke invoice processing software
The solution is optimally tailored to the specific requirements and provides sustainable support for future growth

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Internal control system audited – compliance strengthened

Sector: Software – German software company

What uncertainties existed regarding the company’s internal control system (ICS)?

Increasing compliance requirements for IT
Uncertainty as to whether the ICS is adequately designed to reliably meet regulatory requirements for software service providers
Objective: Audit and certification of the ICS in accordance with ISAE 3402 Type II

How did we audit and certify the internal control system?

Assessment of the adequacy of the service-related ICS
Period-based effectiveness test
Summary of the findings in an ISAE 3402 Type II report
Formulation of recommendations for optimising IT compliance

What specific benefits did the client derive from the ICS audit?

Development of an adequate ICS, the effectiveness of which was attested by certified auditors and CISAs
ISAE 3402 Type II attestation builds trust with clients regarding:
- IT security & data protection
- Data availability & integrity
- Process quality
- Risk management & compliance
Reduced workload for the client and their statutory auditors during the external annual audit

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Supporting SAP S/4HANA implementation – ensuring IT compliance and enhancing legal certainty

Industry: Mechanical engineering

What risks and challenges arose during the implementation of SAP S/4HANA?

Pressure from SAP AG to replace the existing SAP ERP solution with SAP S/4HANA
Increasing compliance requirements during the implementation of the new solution
Ensuring compliance with regulatory and IT security requirements throughout the project
Risk of subsequent regulatory adjustments and additional costs

How did we support the client during the SAP S/4HANA implementation?

Audits conducted throughout all project phases
Proactive recommendations regarding regulatory requirements
Recommendations could be taken into account and implemented on an ad hoc basis
Preparation of a management letter containing practical recommendations for action

What specific benefits did the client achieve through our project support?

Compliance requirements were appropriately implemented at every stage of the project
Costs associated with subsequent regulatory adjustments were avoided
Project support and recommendations for action were clearly documented in a management letter
Ensuring that the management fulfilled their duty of commercial care

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